Review: Invotrak, Web-Based Invoicing

Working as a freelancer or running your own business with a fired up entrepreneurial spirit can be difficult when it comes to tracking your time and income on multiple projects. One of two things will happen eventually. You will either limit yourself in terms of projects and make just enough money to keep track of or you’ll end up losing money due to inability to properly and effectively keep track of your invoicing. Neither are suitable outcomes for someone starting out on their own.

To avoid such pitfalls, we have discovered a web application that is user friendly and informative, that application is Invotrak by Draconis Software. As a freelance writer I was able to utilize the software for an experiment in keeping track of my personal invoicing and time tracking needs, and I found this application to stand heads and shoulders above the others that I have used.

The Practical
Getting paid on time is important right? Correct invoicing is vital for the integrity and success of your business, so why complicate things any more than they should. Invotrak is a web-based invoice application that was specifically made with freelancers and small businesses in mind. In their words it’s difficult enough to work with clients and do the actual work that invoicing should be as simple as possible without having to hire someone else to do it.

When you sign up for an account, you are taken through several easy steps to get you started. Once on their home interface, you will notice that the smooth and easy to follow design is intuitive. There is no confusion in the labeling system so tabs are easy to find and easy to click. Again, why should invoicing be so difficult, Invotrak wants to make sure their application is as easy to use as possible.

The application does have a FREE option, but there is also a tiered pay structure ranging from as low as $9/mo to as high as $45/mo, depending on your needs.

The Features
Invotrak is full of features which make this free web application one of the more robust around.

• Invoicing – naturally the strong point of this application meant to keep track of all your clients and monies
• Client Database – keep track of everyone that you work with and never forget a name
• Timesheets – very important to keep track of time spent on projects to accurately invoice your client
• Create/Upload Invoices – have an invoice in a different format, no worries, the ability to upload ensures that you don’t have files laying around different programs.
• Reports – keep track of how your business does monthy, quarterly and yearly

These are just a few of the features that are made available to you. Here is a more comprehensive list of the features Invotrak offers.

The Analysis
Invotrak is a heavy hitter in the invoicing market. Rarely have I seen a web application so well put together. My only concern is their hierarchy. In the Free category you are only offered the ability to have up to 2 invoices a month and don’t get an unlimited number of invoices until you pay into the $45/mo plan. Seems like they’re selling the FREE aspect a little short for businesses that want to try the application for the first time.  I believe the whole hierarchy is a little lopsided, but with over $3 million US dollars being tracked across Invotraks database, what do I know? Apparently freelancers and businsess worldwide are happy with it.

I highly recommend you give Invotrak a try and follow them on their blog.

Tags: Accounting business Draconis Software Freelancer Invoice Invotrak money Small business Time Tracking Web application